Applicant Tracking Systems (ATS)

When you apply for jobs online, your resume is often reviewed by an Applicant Tracking System (ATS) before it reaches a recruiter. An ATS helps employers manage applications by organizing candidate information and identifying resumes that match the qualifications listed in a job posting. While ATS technology doesn’t replace human decision-making, understanding how these systems work can help you present your experience more effectively and increase the likelihood that your application moves forward in the hiring process.

An Applicant Tracking System helps employers:

• Collect and organize job applications
• Search resumes based on required skills, experiences, and qualifications
• Identify candidates whose backgrounds align with the job description
• Streamline the hiring process for recruiters and hiring managers

Many organizations, from large corporations to nonprofits and startups, use some form of ATS to manage applications.

Use Simple Formatting

• Choose a clean, professional resume layout.
• Avoid text boxes, tables, graphics, images, and elaborate design elements that may not be read correctly.

Incorporate Relevant Keywords

• Review the job description carefully.
• Include skills, technical proficiencies, and qualifications that accurately reflect your experience.
• Use the same terminology employers use when appropriate.

Be Specific About Your Experience

Specific accomplishments provide stronger evidence of your skills and are easier for recruiters to evaluate.

Spell Out Acronyms

Include both the full term and acronym when relevant.

Example:

• Bachelor of Science (BS)
• Customer Relationship Management (CRM)

Myth: The ATS Automatically Rejects Most Applicants

Reality: ATS platforms help organize and filter applications, but hiring decisions are typically made by recruiters and hiring managers.

Myth: Adding Hidden Keywords Will Improve Your Chances

Reality: Keyword stuffing or using hidden text can create a poor application experience and does not replace relevant qualifications.

Myth: A Fancy Resume Design Is Always Better

Reality: While visually appealing resumes can be effective in some industries, simple and well-organized formats often perform best in ATS systems.

• Use a standard resume format (.docx or PDF if accepted)
• Match your experience to the job description when appropriate
• Include relevant skills and keywords naturally throughout your resume
• Use clear section headings
• Avoid graphics, tables, and complex formatting
• Proofread for spelling and grammar errors
• Tailor your resume to each opportunity